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Assignment 3

Important Areas of Understanding

Additional Understanding

Critical Review of the Assignment

Class Submission

PROCAP

It is important to note that the PROCAP document was last edited in 1989. The structure of the PROCAP document indicates that the Quantity Surveyor does not have any responsibilities during stage 0 – the inception stage. This is a fundamental problem of the order of proceedings, as the QS should form part of the consultants with responsibility at this early stage in the construction procedure. It is widely known that the majority of costs are committed to a project within its beginning phases. This is essentially the field that QS’s specialise in and should therefore have the opportunity to voice their opinions (with respect to the cost implications) on certain decisions that are being made at this early stage. It would be unreasonable to expect any kind of accurate budget for the project, because working drawings would be needed, but the more experienced QS’s will be able to give very useful advice to the client and/or architect on certain design and construction requirements and their cost implications.

 

There needs to be a revision of the PROCAP document to give a better reflection of how the order of events should take place – especially with respect to inexperienced clients.

For this assignment, the group I was in was responsible for determining when and to what extent the Contractor would be involved with a new project, according to the PROCAP guidelines. The PROCAP document was created by the South African Institute of Architects, but it was last updated in 1989 and hence, there are a number of fundamental problems with its structure.

 

In brief, what we were able to conclude from following the PROCAP document, with respect to the inclusion of the Contractor, was the following.

 

Inclusion of the Contractor in the six PROCAP stages:

  1. Inception – Not present

  2. Appraisal and Definition of Project – Not present

  3. Design Concept – Not present

  4. Design Development – Not present

  5. Tender Documentation & Approvals – Not present

  6. Contract Administration & Inception – Present

 

From the brief illustration, we can see that the contractor only gets involved in the final stage of the PROCAP guideline (i.e. the Contract Administration & Inception stage) and is then heavily involved in the tender stage, contract document stage, site handover and with respect to the contract administration.

The purpose of this assignment was to establish the duties of the following professionals during the six stages of the “Procedural Guide for Clients, Architects and Other Professionals” (PROCAP):

  • Architect

  • Client Representative

  • Contractor

  • Authority

  • Consulting Engineers

  • Quantity Surveyor

  • Project Manager

 

The six PROCAP stages:

  1. Inception

  2. Appraisal and Definition of Project

  3. Design Concept

  4. Design Development

  5. Tender Documentation & Approvals

  6. Contract Administration & Inception

 

This was another group assignment that was then used to create a collaborative class ‘tree diagram’ of the six stages in the PROCAP outline. Each group was responsible for establishing the responsibilities of the different consultants (i.e. the Architect, Client Representative, Contractor, Authority, Consulting Engineers, Quantity Surveyor and Project Manager) at the various stages of the PROCAP outline. Furthermore we had to indicate which other consultants were involved in each of the tasks performed by the respective consultants, in the PROCAP outline.

Guest Lecturer (Uche Ordor)

© 2013 by Didier Ziady. All rights reserved.

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